Mines Maintenance Systems (MMS Clerk)

Job Description

§ Ensure Develop Dash boards for presentations daily and weekly reporting § To maintain accurate, timely, and complete data in the Maintenance Management System (Excel, Word, MMS/CMMS) § to support planning, scheduling, and reliability of mine equipment. § Ensures maintenance activities are properly captured for compliance, cost control, and continuous improvement.

Responsibilities

• Capture all work orders, notifications, and work requests into the MMS and Accurately Update equipment master data, task lists, maintenance plans, and BOQs
• Close out completed work orders with correct labor hours, parts, and failure codes
• can and upload supporting documents: job cards, inspection sheets, permits
• Planning & Scheduling Support/Assist planners to generate weekly maintenance schedules from MMS
• Run backlog, § PM compliance, and overdue work reports for supervisors
• Ensure parts reservations and purchase requisitions are linked to work orders reporting & Compliance.
• Generate daily/weekly/monthly KPI reports for management
• Maintain statutory inspection records: boilers, lifting equipment, pressure vessels
• Ensure data integrity for audits - ISO 450001, MSHA, ZEMA, MSD compliance

Requirements/Qualifications

• Minimum of 2-3 years’ experience in maintenance planning/admin role, preferably in mining, drilling and construction sector involving heavy duty machines.
• Diploma or Degree in Mechanical Engineering, HER, IT, Records management, CMMS,
• Knowledge on how to use computers i.e. create dashboards for presentation
• Valid driver’s license with Defensive driving as an added advantage
• Proficient in SAP PM, Pronto, AMT or similar CMMS is added advantage. Knowledge in Excel Dashboard Setting is required. And Strong attention to detail.
• Attributes: Accuracy, integrity, deadline-driven, good communicator with artisans to managers
• Good communication skills, data Management

Key Performance Indicators

• Work Order Data Accuracy ≥98% Wrong data = wrong decisions on equipment health & cost
• Work Order Close-out Time ≤24hrs after job completion Prevents backlog and ensures real-time reporting
• PM Compliance Reporting 100% issued by Monday 08:00 Drives proactive maintenance vs breakdowns
• Backlog Reporting Accuracy Zero variance vs physical Supervisors plan based on your reports
• Master Data Error Rate <2% per month Bad master data causes scheduling & spares issues
• Statutory Records Availability 100% audit ready Legal compliance - mine license risk
• User Support Response ≤4hrs for system queries Keeps artisans/supervisors productive
• Cost Allocation Errors <1% of total WO costs Protects budget integrity & cost per ton metrics

How to Apply

Address to: Mizinga M Human Capital Manager Yellowquip Limited Chingola.