Grants and Partner Management Specialist

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children's life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

Funding Requirements, Forecasting & Budget Revisions

• Prepare detailed funding requirements and forecasts for major grants and GF projects, ensuring alignment with programmatic needs and donor expectations.
• Coordinate quarterly Support Office (SO) forecasts, consolidating inputs from project teams and partners to provide accurate projections.
• Lead the process for quarterly budget revisions, working closely with program and finance teams to update budgets based on actuals, forecasts, and strategic priorities.
• Collaborate with the Senior Analyst to ensure all forecasts and budget revisions are submitted on time and meet quality standards.

Reporting & Partner Coordination

• Prepare and maintain reporting templates such as PUDR (Progress Update and Disbursement Request) and FCR (Financial Compliance Report), ensuring they meet donor and organizational standards.
• Coordinate the collection, review, and consolidation of partner financial reports, providing feedback and support to partners as needed.
• Compile and submit VAT claims, ensuring all supporting documentation is accurate and complete.
• Liaise with partners to ensure timely submission of financial reports and VAT claims, and follow up on outstanding items.

PBAS Commitment & Credit SA Coordination

• Coordinate the process for credit SAs to SOs, ensuring that PBAS (Planning, Budgeting and Accountability System) commitments are accurately reflected and communicated.
• Liaise with SOs and internal teams to resolve any issues related to credit SAs and PBAS commitments, ensuring compliance with donor and organizational requirements.
• Track and document all PBAS commitments and credit SA transactions for audit and reporting purposes

Data Management, Compliance & Stakeholder Engagement

• Ensure all financial data related to major grants and projects is accurately recorded, maintained, and archived for audit and compliance purposes.
• Monitor compliance with donor and organizational policies, identifying and addressing any gaps in financial management or reporting.
• Engage with internal and external stakeholders, including program teams, partners, and SOs, to facilitate effective communication and collaboration.
• Support the Senior Analyst in preparing for audits, donor reviews, and management meetings by providing relevant financial data and analysis.

Required Knowledge, Qualifications, Professional Experience, Training, License, Registration, and Certification

First degree in Accounting or Finance. A professional qualification such as ACCA or CIMA will be an advantage.

• Minimum of 3 years relevant experience in a finance role in NGO environment.
• In-depth working knowledge of accounting software packages, especially Sun Systems, Vision XL and Vision Executive.
• Excellent computer literacy skills, especially in MS Excel.
• In-depth working knowledge of Generally Accepted Accounting Principles (GAAP) and the WVI FPP.
• In-depth working knowledge of grant accounting.
• Knowledge of how to prepare, review, and present financial statements and financial reports.
• Able to perform complex financial analyses
• Able to articulate and communicate ideas well verbally and in writing

Applicant Types Accepted:

Local Applicants Only