Administration Officer

Job Responsibilities

1. Daily Office & Administration Management

• Manage daily office operations, employee attendance and entry/exit procedures.
• Be responsible for the procurement, inventory, distribution and ledger management of office supplies, as well as fixed assets stocktaking.
• Maintain office environment and manage logistics, premises, staff dormitories and company vehicles.
• Arrange meetings, book meeting rooms, prepare meeting minutes and distribute & file documents.

2. Document & Archives Management

• Draft, format and organize company administrative notices, regulations and bilingual documents.
• Classify and file contracts, official letters, external correspondence and local government documents in both electronic and hard copy.
• Keep records of company seal usage, manage company licences & certificates, and remind of annual inspection arrangements.
• Compile administrative statistics and monthly administrative reports.

3. Logistics & Employee Welfare Affairs

• Coordinate staff accommodation, catering, transportation and labor protection supplies.
• Handle daily affairs and welfare matters for local and Chinese employees.
• Receive visiting clients, partners and government officials, and arrange relevant schedules.
• Arrange business travel including flight, hotel and vehicle booking, and sort out travel expense documents.

4. External Liaison

• Communicate and liaise with local government, tax, municipal and property authorities.
• Process local registration, payment and compliance formalities.
• Coordinate external service providers such as maintenance, cleaning and security.

5. Finance Support

• Sort out and review administrative expense reimbursement documents and submit to the finance department.
• Record petty cash transactions and maintain administrative expense ledgers.
• Check and pay utilities, property fees and other daily office expenses.

6. General & Ad Hoc Duties

• Implement company policies and organize internal activities.
• Provide administrative support to HR, finance and business departments.
• Complete other temporary tasks assigned by superiors.

Job Qualifications

• College degree or above, major in Administration, Secretarial, Business Management or related fields is preferred. Possession of HR professional certificate is preferred
• Good health, with strong sense of responsibility and good personal conduct.
• Proficient in oral and written English, able to handle English documents and communicate with local authorities.
• Skilled in Office software, including document editing, data statistics and filing management.
• Familiar with daily administrative work, fixed asset management, official seal and certificate management.
• Strong communication, coordination and organizational skills, careful and logical in work.
• Relevant administration experience, overseas working experience is highly preferred.
• Good confidentiality awareness, able to follow company rules and accept ad-hoc work.
• Hold a driving license with more than 3 years of driving experience.

How to Apply

Please submit your application to [insert email].