Accounts Assistant-Receivables

KEY RESPONSIBILITIES

• Invoice Processing & Billing Prepare, issue, and track accurate customer invoices and credit notes in line with company policy. Ensure timely delivery to clients.
• Payments & Reconciliation Monitor incoming payments, post receipts to customer accounts, and perform daily bank reconciliations. Reconcile accounts receivable ledger to the general ledger monthly.
• Credit Control & Collections Proactively follow up on overdue accounts via email, phone, and statements. Negotiate payment plans and escalate delinquent accounts professionally, maintaining client relationships.
• Reporting & Analysis Prepare weekly aged debtor reports, DSO analysis, and cash flow forecasts for management. Highlight trends and recommend actions to reduce debtor days.
• Customer Query Resolution Serve as first point of contact for billing inquiries. Resolve disputes and discrepancies promptly in coordination with Sales and Operations teams.
• Compliance & Records Management Ensure all receivables processes comply with company credit policy, ZRA requirements, and ZICA accounting standards. Maintain complete and audit-ready documentation.
• Process Improvement Identify opportunities to streamline billing and collections processes. Assist in implementing and updating receivables SOPs.

SKILLS & QUALIFICATIONS

Education:

• Grade 12 School Certificate with 5 O’Levels including Mathematics and English. Diploma or Degree in Accounting, Finance, Business Administration or related field. ZICA membership/part qualification is an added advantage.

Technical Skills:

• Proficiency in accounting software such as QuickBooks, Sage, TALLY, SAP, or similar ERP systems. Advanced MS Excel skills – VLOOKUP, Pivot Tables, SumIFS.

Core Competencies:

• High level of accuracy and attention to detail.
• Strong numeracy and analytical skills.
• Excellent written and verbal communication skills.

Personal Attributes:

• Integrity, professionalism, and ability to handle confidential information. Strong time management with ability to meet month-end deadlines.

Other:

• Valid Class B Driver’s License and willingness to travel to clients when required.

How to Apply:

Direct Apply